Answer

 This special account, called a third party account, will allow the person to do any or all of the following:

  • View your grades
  • View your financial aid package
  • View your account activity
  • Make a payment on your behalf

Follow these instructions to allow access:

Login to the Student Portal using your NWTC ID number and password. (You may need to use multi-factor authentication to verify your identify. Watch our short student portal login and secure video).

Click on Workday Manage your NWTC account

 Student portal homepage with Workday tile outlined in red

Once logged into Workday, click the profile icon at the top right.

Workday profile icon outlined in red

Click View Profile. 

Profile menu with View Profile outlined in red]

On the left side of the page, click on Contact. 

Profile menu in Workday with Contact outlined in red.

Click on the Friends and Family tab and then click the Add button. 

Top of the Workday Contact page showing Friends and Family tab and Add button outlined in red.

Complete the form.

  • Relationship Types: click on the three lines and a drop-down box will open. Select the appropriate Relationship Type by checking the box. You may select more than one relationship type.
  • Is Third Party User – check the box
  • Name – Enter first and last name of the third party ​

​​​​​​Contact form showing fields for Relationship Types, Is Third Party User, First Name, and Last Name outlined in red

Click on Contact Information and click on the Add button under Phone. 

Blue contact information tab at top of page outlined in red and Add button under Phone section outlined in red

Complete the fields for Country Phone Code, Phone Number, Phone Device, and Type.

 Contact form showing fields for Country Phone Code, Phone Number, Phone Device, and Type outlined in red

Scroll down and click on the Add button under Email. Complete the fields for Email Address and Type. Other fields will complete automatically.

 Contact form showing fields for Email Address and Type outlined in red

Scroll down and click Okay.

The next screen shows a summary of the information you entered. Review and click Done at the bottom of the page.

You will now return to the original Contact page and the Friends and Family tab. You should see your Third Party Contact listed. On the far right, click on the Actions drop-down menu an select Manage Permissions for My Third Party.

 Actions drop-down menu showing three options with Manage Permissions for My Third Party link outlined in red.]

Click on OK on the pop-up box that appears. The Third Party and Institution Fields will fill automatically.

 Manage Permissions for My Third Party section with two fields and blue OK button outlined in red.

Review the Tasks Available for Third Party User. Then choose the tasks (permissions) that you wish to grant to your third party to view by checking the Allowed box.  When done, click the OK button at the bottom of the page. 

List of tasks including a brief description and corresponding Allowed checkbox.

Enter text into the Purpose of Waiver text box.

 Purpose of waiver box showing the text allow parent access

Check the Confirm button.

Click Submit at the bottom of the page.

 

The next steps are instructions for the Third Party User (friend or family member).

Two emails will be sent to the email designated for the Third Party in Step 9. The Workday link and username will be sent in one email, and the password will be sent in a second email.

​​​​​​​Text of email saying an account has been created in Workday. Workday url and username circled in red. Text of email saying to sign in to Workday with the following temporary password. Workday url and password circled in red.

The Third Party User will click on the Workday URL in the emails, enter the Username and Password, and then click Sign In.

 Workday sign in screen showing username and password fields filled out and blue Sign In button circled in red.

Third Party User will be prompted to change their password by entering the supplied temporary password into the Old Password field and then creating a new password. The new password will be entered in both the New Password and Verify New Password fields. New Passwords must be 15 character long with a combination of capital and small case letters, numbers, and special symbols. Click Submit when done.

​​​​​​​Change Password screen showing fields for old password, new password, and verify new password.

 

You will be asked if you wish to remember this device. Third Party User will either check the box for Remember this device and then click Submit or click Skip.

 Remember Device? screen stating that remembering this device allows you to sign in more easily and better protect your account. Blue Submit and Skip buttons circled in red.

The Third Party User is now in their account. To find the information they are permitted to see, they will type the keywords into the Search Box. For example, they might type Grades if the student allowed them to view that information.Third Party search box with Grades typed in and circled in red.

 

To view Grades, click in the Student Record field and choose Post Secondary or Continuing Education. Click OK. 

​​​​​​​View Student Grades as Third Party menu boxes showing Student Record field options

Select which Academic Period you wish to view the grades for the then click OK. 

​​​​​​​View Student Grades as Third Party menu boxes showing Academic Period field options circled in red

The Third Party will then be brought to a screen that displays the grades for the student in the term selected.  

​​​​​​​Listing of three courses showing number of credits and grades




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