PDF stands for "portable document format".  It was introduced to ease the sharing of documents between computers and across operating system platforms when you need to save files that cannot be modified but still need to be easily shared and printed.  Today almost everyone has a version of Adobe Reader or other program on their computer that can read a PDF file.

Important:  Once you have saved a document as a PDF file, you cannot convert it back to a Microsoft Office file format without specialized software or a third-party add-in.

Screenshot of Save As folder selection screen














To save a file in .pdf format:

1.  Open the document you want to save as a .pdf

2.  Click the File tab

3.  Click Save As (choosing Save As keeps your original version and saves a copy of it in .pdf format)

4.  In the File Name box, enter a name for the file if you haven't already

5.  Click the drop down arrow in the Save as type box and click PDF (*.pdf)  

6.  If you want the file to open in the selected format after saving, select the Open file after publishing check box

7.  Click Options box for other available options

8.  Click Save

Comments (5)

  1. Well explained I now understand u you are a great teacher thanks
    by josy on Jan 22, 2016.
  2. Wow, thats a nice one. Thanks
    by Ochei on Apr 29, 2016.
  3. I don't have a PDF choice in the drop down box. What do I do?
    by B Ellis on Sep 06, 2016.
  4. I don't have a PDF choice in the drop down box. Is there another way to save my file as a PDF?
    by Kathleen Daly on Jul 02, 2018.
  5. BY GEORGE! Josy was quite correct in paying you a COMPLIMENT: You are indeed an OUTSTANDING teacher.
    Kudos to You,
    Best, Russell
    by Russell Brahm on Jan 28, 2019.

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